Position:                         Marketing Administrative Assistant

Type of employment:   Full-Time

Job Description:

Are you a spitfire looking to make your mark on the world?  Do you enjoy working with people, organizing details and navigating social media?  If you have the heart of a marketer with a few years of experience, we’re looking for you!  The Marketing Administrative Assistant (MA) position at Galleria Dallas performs administrative functions of a diversified nature to support marketing department initiatives.

  • He/she assists in administrative tasks as marketing programs/events are planned, implemented and analyzed, along with retailer communication for promotional participation, merchant meetings, and other marketing-related programs focused on achieving department goals.
  • The MA manages timely processing of invoices, department filing, meeting notes, vendor and media relations, updating of retailer contacts, in-center directional/advertising signage programs, website/social media postings and publicity documentation.
  • He/She provides receptionist back-up coverage and must possess a cheerful smile and excellent customer service skills.
  • The MA must retain and share knowledge of the center common area usage policies/procedures, as well as provide administrative assistance for tourism and leasing support programs.
  • The MA also screens inquiries and requests from tenants, vendors, and the public, and responds to or resolves problems as qualified and/or directed by his/her supervisor and/or the General Manager.
  • He/She reports to the Director of Marketing / Programming and provides support to the Assistant Director of Marketing, Associate Director of Marketing and the Concierge+ team.


  • Two to four years administrative experience in a fast-paced environment
  • Marketing department support experience preferred
  • Strong working knowledge of Microsoft Word, Excel, Access and PowerPoint.
  • Effective communication (verbal/written), organizational and interpersonal skills
  • Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers
  • Ability to prioritize, coordinate, multi-task, and demonstrate initiative
  • Work well independently and as a valued team player
  • Ability to successfully collaborate with field and corporate team members as needed
  • Must be flexible on work hours during key retail seasons and events (includes weekends and holidays)

This position is 85% administrative and 15% event/promotional

Interested candidates should submit their resume to